Privacy Policy

Last Updated: 09-12-2025

Cloud Nine Kids is a children’s talent and modelling agency based in the United Kingdom. We are committed to protecting the privacy and security of all children, parents, and families who work with us.

This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with UK GDPR and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following types of personal data:

For Children (with parental consent):

• 
  Full name
• Date of birth and age
• Photos, videos, and modelling material
• Measurements (height, clothing sizes, etc.)
• Talent information (skills, interests, portfolio content)
• Any agency-related performance details

For Parents/Guardians:

• 
  Full name
• Contact details (phone, email, address)
• Consent forms
• Bank details (for child payment processing only)
• Communications with our agency

For Website Users:

• 
  IP address
• Browser type
• Cookies and tracking data (if applicable)

2. How We Use Your Information

We use your information to:

• Create and manage your child’s modelling/talent profile
• Submit profiles to clients for potential jobs
• Communicate job opportunities, castings, and bookings
• Process payments to the child’s bank account
• Verify identity and parent/guardian consent
• Keep internal records as required by law

We only use personal data for legitimate business purposes.

3. Lawful Basis for Processing

We process personal data under the following lawful bases:

• Consent – for storing and using a child’s images, videos, and talent details
• Contract – to manage agency representation and bookings
• Legal obligation – where required for tax or safeguarding purposes
• Legitimate interest – to operate and improve our services

4. How We Store and Protect Your Data

We take data protection seriously. We use:

• Secure password-protected systems
• Encrypted storage
• Restricted access only to authorised staff
• Regular data reviews and deletions

We keep personal data only for as long as necessary.

5. Sharing Your Information

We do not sell personal data.

We only share data with:

• Clients and casting directors who may book your child
• Payment processors to send earnings to the child’s bank account
• Legal or regulatory bodies if required by law

All clients must agree to use children’s data safely and only for casting purposes.

6. Your Rights (UK GDPR)

Parents/guardians have the right to:

• Access your personal data
• Request corrections
• Request deletion (“right to be forgotten”)
• Withdraw consent at any time
• Object to processing
• Request transfer of data

To exercise your rights, email: [Insert Contact Email]

7. Consent for Children

We require written parental or guardian consent before:

• Collecting a child’s data
• Displaying photos/videos
• Submitting them for any casting or job

We will never knowingly work with or store data for a child without verified adult consent.

8. Cookies (If Applicable)

If your website uses cookies, include:

“We use basic cookies to improve website performance and user experience. You may disable cookies in your browser settings.”

9. Retention Period

We keep data only for:

• The duration of a child’s representation, and
• Up to 2 years after leaving (unless you request earlier deletion)

10. Contact Us

For any questions about this Privacy Policy, or to request data access or deletion, please contact:

Cloud Nine Kids

Email: hq@cloudninekids.co.uk